Navigating Event Planning in a Time of Tariff Uncertainty
Everything you need to know about tariffs to protect your budget.
As U.S. tariff policies continue to shift, event professionals across the country are feeling the ripple effects. Pricing volatility and unpredictable timelines for key event elements—from AV equipment to signage and branded materials—are no longer a distant threat. They’re a real-time challenge.
At BDI Events, we understand how unsettling this can be. When your budget is on the line and your event date is locked, uncertainty is the last thing you want. That’s why we’re taking proactive steps now to ensure our clients stay ahead of the curve, delivering the exceptional experiences they’ve come to expect from us, even in the face of global disruption.
Event Planning & Tariffs: What’s Changing
The impact of tariffs can be far-reaching, and the live events industry is feeling it in several key areas:
1. Rising Production Costs
Many of the high-tech tools that bring events to life—LED video walls, intelligent lighting systems, audio rigs—rely on imported components. As tariffs adjust, these items may become more expensive or harder to quickly source. Similarly, custom-branded elements, from step-and-repeats to interactive sponsor activations, often rely on international materials and labor. We're already seeing signs of increased costs and extended timelines for fabrication.
2. Shipping & Logistics
If your event relies on anything coming in from overseas—branded giveaways, printed collateral, or even decorative elements—you may face longer lead times and higher freight charges. The global supply chain remains under pressure, and tariffs are adding another layer of complexity. Flexibility and foresight are no longer nice-to-haves; they’re essential planning tools.
How BDI Is Responding to Tariffs
At BDI Events, we’re not just watching these developments; we’re actively responding to them. Our team is:
Partnering closely with vendors to identify cost-effective, high-quality alternatives.
Exploring domestic sources for signage, décor and branded merchandise to avoid tariff-related delays.
Encouraging early planning to lock in pricing and ensure availability.
Communicating transparently with clients about potential shifts, so there are no surprises later on.
Adaptability has always been a strength of ours, and now, it’s a necessity. Whether we’re sourcing custom materials domestically, shifting to digital alternatives or working with our AV partners to reimagine a show flow, we’re committed to maintaining the polish and precision our clients expect—without breaking the budget.
How to Avoid Tariff Costs When Planning an Event
If you’re planning an event in the months ahead, here’s what we recommend as an event planner with more than 20 years of experience:
Lock in vendors and pricing as early as possible. Lead times are increasing, and the earlier you book, the more leverage you have.
Be open to creative alternatives. Domestic sourcing and digital options can be just as impactful as imported or physical elements.
Focus on meaningful experiences. In times of uncertainty, thoughtful design and intentional moments matter more than ever.
Work with a team that knows how to pivot. At BDI Events, agility and innovation are in our DNA. We don’t just react—we reimagine.
Planning Events in a New Era
Every event is unique, and so is every challenge. While tariff-related uncertainty presents a new layer of complexity, it also offers an opportunity to plan smarter, partner more closely and prioritize what really matters. And that’s creating memorable, mission-driven experiences that connect and inspire.
Let’s plan boldly and wisely, together.
Need help navigating your next event? Contact BDI Events today—we’re here to help you adapt, thrive and deliver excellence–no matter what’s ahead.
