A Strategic PLANNING Partner for High-Impact Corporate Events
BDI Events is a full-service corporate event planning agency trusted by leading companies, educational institutions, nonprofits and associations since 2004.
With event planners based across New York, Boston, Seattle and Los Angeles, we provide corporate meeting planning and conference management, from intimate executive summits to large-scale, multi-day conferences. Every program is run by the same dedicated team from first call to final invoice, led by corporate event planners with 5 to 20+ years of experience.
We handle venue sourcing and contracts, budgets, production, registration and onsite management, all under one flat fee. It’s a big reason our average client relationship lasts over eight years.
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MEETING & CONFERENCE PLANNING
Expert corporate event planning worldwide
Corporate Event
Planning Services
Our services support every stage of your event, from concept to execution. We approach every program with curiosity, attention to detail and a commitment to getting it right.
Aligning event creative, themes, and agendas with your business goals and tracking event ROI.
Global venue sourcing, site inspections, and comprehensive hotel contract negotiation.
Ground transportation, corporate catering and food and beverage management, and hotel room block coordination.
Audio-visual production, staging, lighting, and full technical direction for general sessions.
Sourcing and managing event registration software, attendee communication, and onsite check-in.
Managing keynote speakers, panel curation, breakout tracking, and run-of-show documentation.
Environmental design, event signage, stage branding, and pre-event marketing communications.
White-glove on-site operations, vendor management, and live event production coordination.
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Our Corporate Event Specialties
From strategic meetings to full-scale conferences, our team brings expertise, creativity and impeccable execution to every event. We specialize in:
Global Conferences & User Summits
Customer & Partner Events
Sales Kickoffs, SKOs & All-Hands Meetings
Team Building & Company Culture Events
Leadership Offsites & Executive Retreats
Company Holiday & Milestone Celebrations
Product Launches & Brand Experiences
Industry Events, Activations, Expos & Trade Shows
How It All Comes Together
01
We Lead with Strategy
We begin by understanding your organization, audience and business priorities so every recommendation supports measurable outcomes and long-term success.
02
A track record clients stay for
With more than 20 years of experience and an average client relationship of eight years, we've earned our clients' trust with confidence, consistency and care.
03
One dedicated team
Whether you need full-service planning or an embedded extension of your team, the same experienced corporate meeting planners manage every detail from start to finish.
04
Global Event Management
From single-market meetings to multi-continent conferences, we have delivered seamless events across 90 cities in 19 countries. Our flat-fee pricing keeps budgets predictable.
FEATURED CASE STUDY
Engineering a World-Class Executive Summit
THE CHALLENGE
An exclusive, multi-day gathering of more than 300 global executives leaves zero margin for error. The client needed a sophisticated program delivered flawlessly across several days. Historically, logistical friction points measured by Net Promoter Score (NPS) had kept attendee satisfaction locked in the mid-70s. The client required a new partner to execute so that their internal team could focus entirely on content and stakeholder relationships.
THE STRATEGY
BDI Events assumed full-service operational management, building an ironclad logistical framework. Our corporate meeting planners streamlined vendor coordination, designed a program tailored to elite executive expectations, and managed high-end custom gifting that felt intentional rather than transactional. Every touchpoint at the venue was calibrated so that logistics moved invisibly in the background.
IMPACT
With BDI handling the heavy lifting, the event executed without a hitch. The delivery eliminated traditional friction points and lifted the program’s satisfaction rating to a record Net Promoter Score of 85 — the highest in the organization’s history.
AUDIENCE
325 attendees
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